Volunteer Frequently Asked Questions and Information 2017

 

 

Where is Seattle Hempfest?

Since 1995 Hempfest has been held on the 3rd weekend of August in Myrtle Edwards Park on the beautiful Seattle waterfront. The event spans three Seattle waterfront parks: Centennial Park (North Entrance,) Myrtle Edwards Park (Central Entrance,) and Olympic Sculpture Park (South Entrance.) Seattle is in Washington State, on the Northwest corner of the United States.

We recommend you use our Central entrance, The West Thomas Street Overpass; https://www.google.com/maps/place/W+Thomas+Street+Overpass/@47.6210486,-122.3607401,17z/data=!3m1!4b1!4m2!3m1!1s0x5490155b5978caf3:0xd40a97678fb40a0e   

which is accessible at 3rd Ave W & W Harrison Streets, just 4 blocks West of Seattle Center. The bridge will take you right across Elliot & Western Avenues, and drop you in  Munchie Market!

To beat the crowds during the event, use the north entrance by crossing the Amgen Helix Pedestrian Bridge off of W Prospect Street at Elliott Ave W; https://www.google.com/maps/place/Elliott+Ave+W+%26+W+Prospect+St,+Seattle,+WA+98119/@47.6284714,-122.3730652,17z/data=!3m1!4b1!4m5!3m4!1s0x549015660deda3e1:0x2011718cc993b300!8m2!3d47.6284678!4d-122.3708765

The Amgen Helix Bridge has an elevator and is wheelchair accessible, placing you one block north of Seattle Hempfest’s North entrance.

 

You can find maps, transportation and lodging info here; http://www.hempfest.org/festival/attendees/ and a more complete list of nearby Hotels, Motels and Hostels is under the green CAMPING tab on the volunteer page; https://www.hempfest.org/get-involved/volunteers/

 

 

Where can I park?

There is no parking at Myrtle Edwards Park. There are pay parking lots nearby in downtown and Queen Anne - don't be surprised if they have higher "event" rates.

 

Street parking is free after 8 p.m. in most areas; http://web6.seattle.gov/SDOT/seattleparkingmap/ and all day on Sundays.

 

Access the North entrance from Elliott Avenue by crossing the DNA Helix pedestrian bridge at Prospect Street - limited unmetered parking can be found along Elliott Ave. W.;

https://www.google.com/maps/place/Elliott+Ave+W+%26+W+Prospect+St,+Seattle,+WA+98119/@47.6284714,-122.3730652,17z/data=!3m1!4b1!4m5!3m4!1s0x549015660deda3e1:0x2011718cc993b300!8m2!3d47.6284678!4d-122.3708765

or on lower Queen Anne near the The West Thomas Street Overpass; https://www.google.com/maps/place/W+Thomas+Street+Overpass/@47.6210486,-122.3607401,17z/data=!3m1!4b1!4m2!3m1!1s0x5490155b5978caf3:0xd40a97678fb40a0e  

 

We strongly suggest Carpooling, taking the Metro Bus; http://tripplanner.kingcounty.gov/ riding your bike; http://www.seattle.gov/transportation/bikemapOnline.htm or walking to Hempfest!

 

 

Is Hempfest Free? Do I have to be over 21 to attend?

Seattle Hempfest is a constitutionally protected free-speech event, therefore Hempfest cannot restrict access based upon age or charge an admission fee. There are no age restrictions for attending Seattle Hempfest. We suggest that minors wishing to attend Hempfest discuss the matter with the appropriate parent or guardian. The passage of Initiative I-502 did not change the admission policy of Hempfest. Please encourage everyone to donate $$ at the gates- we have to pay for the event- the costs are astronomical and we have no large corporate sponsors!

 

 

Can I get paid to work at Hempfest?

Nope. None of our staff gets paid to work at Hempfest- not the General staff, Crew Coordinators, or Directors. We are all volunteers, and this is a labor of love! We've been busting our butts for 26 years to end the drug war, and we can't put on such a huge show without the help of over 1,000 general staff volunteers who work the week of the 'Fest, so please sign up to volunteer and encourage your friends and family to join us! We also have a Coordinator Group of 120 volunteers who meet every month of the year to plan Hempfest.

 

 

What do I get for volunteering?

Besides a sense of self-worth, a gallon of good karma, many new friends, and our undying gratitude you will also receive Special Event Production experience, and a highly-prized and attractive Staff T-Shirt, as well as a meal and coffee/tea/water. We also invite all our volunteers to 3 free staff picnics in Seattle each summer, with sunny, hempy BBQ fun in a beautiful Seattle park.

 

 

How do I volunteer?

The best way to sign up for Hempfest is to fill out the Online Volunteer Staff Application, located at: https://signup.hempfest.org/ After submitting your Volunteer Application and selecting your shifts, you will receive an email for the shifts you've signed up for. Please print your selected shifts or add to your calendar- This is your reminder of your volunteer commitment! If you need to change, add or delete any shifts, you can do so any time by logging into the website and clicking “My Shifts” at the top of the page.

Minors can request a printable application by emailing; volunteers@hempfest.org if you will be under 18 years of age during Hempfest 2017. Please be sure to mail, or scan & email, it in by August 1st. Your parent or Legal Guardian will need to be onsite while you are volunteering.

The staff orientation meetings, directions to the park, and other information are below.

 

 

Why do I need to fill out a profile?

That's how our application program works, nobody volunteers anonymously.

 

 

What is Hempfest gonna do with my info?

Nothing except give you information about Seattle Hempfest events. We will not give, sell or trade your profile info to anyone. Our Database volunteers sign a binding Non-Disclosure agreement.

 

 

Do I need to fill out the volunteer app again if I volunteered in the past?

Yes, every year is a new application, with changes to Crews and Shifts- we need you to sign up for this year's shifts, even if you are working the same Crew as last year. You will be delighted with the NEW volunteer app, it's much easier and faster this year :-)

 

 

What if I forgot my user name and/or password?

If you cannot remember your password, go here to request a new password; https://signup.hempfest.org/user/password If you cannot remember your user name email; volunteers@hempfest.org and we can look it up.

 

 

Why is the Online Application so much BETTER than just showing up as a walk-in Volunteer?

  • Your fellow Volunteers at Hempfest don't have to type in your information when you do it yourself - this saves literally hundreds of hours.

  • You get the shifts/crews you want, the earlier you sign up. Last year we did not accept Walk-In volunteers for five out of the ten days!

  • You don't have to wait in the slower line of "Walk-In Volunteers", and your check-in goes quickly when your application is already in the database. ​

 

Some people are uncomfortable about signing up online. The database we enter you into at Hempfest is the SAME database, protected by the same stringent security systems and firewalls. We don't give or sell your info to ANYONE. Our database staff signs a binding Non-Disclosure Agreement.

 

 

How do I get a Shift Password if my Crew is listed as INTERNAL on the Volunteer Staff Application?

If the Crew you want is listed as "Internal", please contact your Crew Coordinator for your Crew's password, or email Staff Services at: volunteers@hempfest.org and we'll get you in touch with your Coordinator to make sure you have the skills or certifications needed for that Crew.

 

 

The password I got for my Internal Crew last year is not working!

We change them every year! Contact your crew's Coordinator or email; volunteers@hempfest.org

 

 

How do I know I've been accepted as a volunteer?

We need so many volunteers, we're not in the habit of turning folks away! In the event that a particular shift is filled up, the Online Application will ask you to pick another shift. When you fill out the Volunteer Staff Application you are SCHEDULING YOURSELF for specific shifts that YOU choose. You are making a commitment to show up for those shifts. Please put your shifts in your calendar! After submitting your Volunteer Application and selecting your shifts, you will receive an email for the shifts you signed up for. If you need to change, add, or delete any shifts, you can do so any time by going here; https://signup.hempfest.org/ logging in, and selecting“My Shifts” at the top of the page.

 

 

What if I find out I can't make it there for my shift?

You can delete your shift, even at the last minute! Our event schedule is live in real-time, and your changes will be seen immediately, so we will know that we need to cover that shift with another body. You can add/change or delete shifts anytime by logging into the website https://signup.hempfest.org/  and clicking “My Shifts” at the top of the page.

 

When and Where are the Staff Orientation Trainings?

Please help us recruit more staff by bringing friends and family with you! Staff members are strongly encouraged to attend an Orientation meeting at Myrtle Edwards Park on one of the following dates:

Saturday, August 12th, 5-6 pm. at Munchie Market - Myrtle Edwards Park is located on the Seattle Waterfront, just North of Pier 70 at the junction of Alaskan Way and Broad St. We will meet near the 3 Big Rocks Sculpture at the end of the The West Thomas Street Overpass; https://www.google.com/maps/place/W+Thomas+Street+Overpass/@47.6210486,-122.3607401,17z/data=!3m1!4b1!4m2!3m1!1s0x5490155b5978caf3:0xd40a97678fb40a0e Chances are, the weather will be pretty nice for these meetings, but if it’s POURING, come to the next scheduled Orientation meeting.

 

If you can't make it to the 1st Orientation, a second meeting is also scheduled for right before the 'Fest, meeting at Staff Check-In: Thursday, August 17th, 3-4 pm.

 

 

What if I live far away and can't make it to either of those Orientation dates?

Please read the Staff Manual here; https://www.hempfest.org/get-involved/volunteers/

[Scroll down to the green STAFF MANUAL tab] or pick up a Hardcopy of the Staff Manual at Staff Check-In.

 

How do I find Staff Check-In?

The closest entrance is the West Thomas Street Overpass; https://www.google.com/maps/place/W+Thomas+Street+Overpass/@47.6210486,-122.3607401,17z/data=!3m1!4b1!4m2!3m1!1s0x5490155b5978caf3:0xd40a97678fb40a0e  

Which starts at 3rd Ave. W. and W. Harrison st., on the South-West side of lower Queen Anne hill, and ends up right in Munchie Market at Myrtle Edwards Park. Main Staff Check-In is located 500 feet South of Munchie Market, East of the pumphouse.

When entering Myrtle Edwards Park from the South end (at the junction of Alaskan Way and Broad street, aka Olympic Sculpture Park), head North into the park and travel on the water-side path about 1,500 feet. Just after a small hill with several trees on it you will see a small building on your left, along the water [this is the Pumphouse] and a fenced-in area filled with tents on your right, on the East side of the park. That’s where you’re headed, to the tents. There will be a gate into the fenced area, with a large sign that reads; "Staff Check-In".

When entering Myrtle Edwards Park from the North, through Centennial Park, [Prospect St. Pedestrian Bridge,] walk South ¾ of a mile along the water-side path until you see a small building on your right [this is the Pumphouse,] and a fenced-in area filled with tents on your left, on the East side of the park. That's where you're headed, to the tents. There will be a gate into the fenced area, with a large sign that reads; "Staff Check-In". Or ask anyone working in the park.

 

 

My 1st shift starts during the event- how do I skip that 2-hour long attendee line?

Don't use the South entrance! The better entrance is the West Thomas Street Overpass; https://www.google.com/maps/place/W+Thomas+Street+Overpass/@47.6210486,-122.3607401,17z/data=!3m1!4b1!4m2!3m1!1s0x5490155b5978caf3:0xd40a97678fb40a0e   which starts at 3rd Ave. W. and W. Harrison st., on the South-West side of lower Queen Anne hill, and ends up right in Munchie Market at Myrtle Edwards Park. Main Staff Check-In is located 500 feet South of Munchie Market, East of the pumphouse.

If you do enter from the South, go to the fountain at Alaskan Way and Broad St., where you will see a booth for Members/Staff/ADA. If someone tries to redirect you just tell them you are staff and you Pre-registered online.

 

 

Why do I have to bring my Photo ID with me to Staff Check-In?

Two reasons: First, we must make sure that volunteers under the age of 18 have permission to volunteer from their parent or legal guardian. Second, we need to have your legal name on your volunteer application for liability and insurance reasons.

 

 

What if I'll still be under 18 years old by the time Hempfest rolls around?

You will need to fill out a Hardcopy Volunteer application (request one from volunteers@hempfest.org) and have your parent or legal guardian sign where indicated under the "Your Info" section. They will also be asked to list their contact phone # so the Staff Director can call them and verify their permission and answer any questions they may have about Hempfest or your volunteer work. You will need to snailmail, or scan & email, your Hardcopy Application to us by August 1st.

NO minors will be allowed to sign-up as Walk-In volunteers. Persons under the age of 18 years may volunteer for Seattle Hempfest only with parental permission AND with parental supervision. This means one of your parents must be onsite at Hempfest with you when you are volunteering for Hempfest, and you must be under their supervision. Supervision will be defined as age-appropriate.

Minors will only work daylight shifts. Minors will not be scheduled for Safety crews. Minors will leave the parks before dark. You and your parent(s) are encouraged to sign up together to work on the same crew! (Can't talk your parents into coming down while you volunteer? Don't worry- you are still welcome to attend the show on Friday, Saturday and Sunday as long as your parents are cool with it.)

 

 

Can I work on multiple crews?

Sure! As long as your chosen shifts don't overlap or conflict with each other. Lots of people work on two or more different crews.

 

 

Can I work multiple shifts?

Yes, please! As long as you get enough breaks, sleep, showers, food and water you are welcome to fill as many shifts as you like.

 

 

What should I bring to my shift?

Your Staff Manual http://www.hempfest.org/get-involved/volunteers/ has a list, but basically bring layers [it can be hot or cold on the Seattle Waterfront, and windy, and the weather can change rapidly,] snacks and water, flashlights for Night crews, hardhats, gloves, and safety shoes for Construction crews, your own coffee cup/water bottle/chopsticks, etc. to save disposable products. ALL Setup and Teardown Volunteers must wear CLOSED-TOE SHOES and a Hempfest Safety VEST while on site. This means ALL Volunteers onsite on Aug. 14-17 AND Aug. 21-23, 2017.

 

 

What can I leave at Staff Bag Check?

You can leave a bag with your extra clothes and stuff at Staff Check-In while you are on shift. [Safety Crews have their own Bag Checks at Draper and Helix.] We need you to pick up your bag on your way out, even if you are coming back, so we have room for other Volunteers' stuff. Show your ID to the Bag Check staff, and we will give you a numbered ticket to claim your belongings.

 

Staff Bag Check Limits:

Weight limit 30 lbs. max

Item length/width 3 ft. max

No hazardous or illegal items, no weapons

No camping equipment

No protruding items [sticks, poles, etc.]

Not responsible for loss or damage

Keep valuables with you

 

 

Why can't I bring my pets?

1. You'll be working.

2. Pets are not allowed at Hempfest.

3. It's gonna be busy, hot, and crowded construction site, with lots of big trucks and heavy equipment, and there will be no safe place to tie up or leave your pet.

DON'T EVEN THINK OF LEAVING THEM IN YOUR CAR!

Washington State Service Animal laws are observed at Seattle Hempfest.

No pets are allowed in any of our staff compounds.

 

 

Why can't I bring booze?

Alcohol is NOT allowed at Hempfest, it's illegal to bring it into the parks. We do not have a permit for alcohol consumption or sales. Please wait until after you've left the park to chillax with a cold one.

 

 

Why can't I smoke pot while on shift?

Marijuana is still illegal in the United States, despite legislation in the majority of states to change that! Myrtle Edwards Park is a City of Seattle Park, and all parks in Seattle are registered as DRUG FREE ZONES, meaning all penalties [jail time, fines] are DOUBLED. Anyone caught doing anything illegal while working for Hempfest [ie; on shift/wearing your staff shirt, wristband &/or pass] will be summarily dismissed from our staff.

 

 

What if I'm a legal Medical Marijuana user in compliance with RCW 69.51A?

We still cannot have volunteers partaking of [Federally] illegal substances while working for Hempfest [ie; on shift/wearing your staff shirt, wristband &/or pass]. It is also a misdemeanor to use Marijuana in "public view."

 

 

What about I-502? I thought Recreational pot was legal in Washington State now?

Nope. Possession of 1 oz by adults had been decriminalized in the state, but smoking in public, buying, selling, or even sharing [distributing] pot is still illegal. Our special event permit and our internal policies require our staff to be legal and not impaired. Educate yourself about I-502; https://en.wikipedia.org/wiki/Washington_Initiative_502_%282011%29

 

 

Is it safe to buy drugs and ganja treats at Hempfest?

Nope. Here are some of the many reasons it's best to take care of your own needs:

  • Hempfest is crawling with authority figures- local, state and federal. Many not in uniform, some posing as stoners, vendors, or fellow volunteers. Remember that all penalties are doubled in a park!

  • There is no quality control with illegal sales. Is there mold? Cat hair? Pesticides? Poison? Hep C? Norovirus? Ecoli? Rodent droppings? Unexpected drugs?

  • Illegal drug sales hurt Hempfest. Do you want Hempfest shut down?

  • People who sneak illegal stuff into Hempfest are making money off an all-volunteer event and NOT KICKING DOWN. The paying vendors bring in almost half the $$ it costs to produce the event, so please spend your money on legal vendors.

  • Closest Recreational shops to Hempfest;  https://queenannecannabis.co/about/    https://kushguide.com/profile/herban-legends-73977     https://kushguide.com/profile/have-a-heart---belltown-75298

 

 

Is it OK if I use the Seattle HEMPFEST®, Hempfest,Seattle Events, or Hempfest Central names, logos, or images for anything, without prior express written permission from the Hempfest Steering Board?

No, sorry, that would not be ok.

 

 

Can we camp at the park?

Nope. We wish! However, it's illegal, and that's a bummer! We ask that ALL staff not scheduled to work a Night Safety shift leave the park at sundown. PLEASE DO NOT ATTEMPT TO CAMP IN THE SURROUNDING STREETS! Here is a URL for info on local transportation, lodging and camping, and directions to Myrtle Edwards Park: http://www.hempfest.org/festival/attendees

And a more complete list of nearby Hotels, Motels and Hostels is under the green CAMPING tab on the volunteer page; https://www.hempfest.org/get-involved/volunteers/

 

 

Any other questions? Want to receive the Hempfest Staff e-Newsletter? Email Staff Services via: volunteers@hempfest.org